Rapid Receipt Dialog Box

You can receive purchase order line items and create the corresponding invoice line items in one step with the Rapid Receipt dialog box.

Use the Rapid Receipt dialog box to:

Identify the purchase order line item you want to receive - Type the purchase order line item number in the PO line ID box, or type the ISBN or ISSN in the ISBN/ISSN box, or type the title in the Title box, and press Enter or click Find.

Note:
Using the purchase order line item ID will give you the exact match to the purchase order line item.

If there is an exact match to the purchase order line item ID or the ISBN/ISSN you entered, the dialog box is filled in automatically with the information from the purchase order line item, if one exact match is found.
If no matching purchase order line item exists with the same purchase order line item ID or ISBN/ISSN, the Find Tool opens and you can search by a different number.
If you entered an ISBN or ISSN, and there are multiple matching purchase order line items, the Find Tool opens with the matching purchase order line items displayed. You can select one, and the dialog box will be filled in.
If you entered a title in the Title box, the Find Tool opens with the matching purchase order line items displayed. You can select one purchase order line item and the dialog box will be filled in.

Note:
If the purchase order line item has a status that prevents it from being received, or if it has already been copied to another invoice, a message appears, and the line item is not added to the invoice. You can go to the purchase order line item and check the status or enter the number for the next purchase order line item.

Enter a different discount price - If there is a different discount price on the printed invoice than the discount price that appears from the matching purchase order line item, type it in the Discount price box.

Note:
This is the discounted unit price, not the total price of the line item. The total price of the line item will appear when the invoice line item is created. You can make adjustments, if necessary, in the invoice line item.

Enter an alert to appear on the invoice line item - If there is some special condition that requires attention on the invoice, select the Set invoice line alert checkbox, and type a note in the Alert note box.
Save the invoice line item - Click Save/Next to save the invoice line item on the invoice and clear the Rapid Receipt dialog box, so you can enter the next purchase order line item.

The invoice line item is added, and the purchase order line item is updated to Received in one step. If there are hold requests for the title, and the SA profile Receiving line items: Warn if linked hold requests is set to Yes, a message appears.